Many education centres arrange staff to work from home. A suitable POS will significantly assist your team to manage course enrollment more efficiently. At SchoolTracs POS, admin staff can issue invoices and receipts and deliver them to parents online instantly. The manager can monitor income anytime through a built-in real-time income report.
Managing enrollment course capacity
When working remotely, a solution for staff to check the most updated course capacity anytime is needed. Some courses have capacity limits. When parents call or send messages to query the courses, staff can search for available courses to recommend parents. When a staff enrolls a student in a course, the POS automatically updates the number of students enrolled. Other staff can check remaining seats to ensure they enroll students without exceeding the course quota.
Aligning your team on how to issue invoice and receipt
To issue an invoice for the parent to settle payment, the POS calculates the course fee according to lesson dates and the skipped lesson in the calendar, whenever admin staff have enrolled the student in the course or rescheduled for the students. Then send the invoice to the parents’ email through SchoolTracs. Once you have received the parent’s payment, you can issue the receipt and mark which payment method of the payment, such as cash, cheque, online payment and so on. Also you can send the receipt to parents’ email through SchoolTracs directly. Invoice and receipt email templates are customizable with the corresponding students’ names and course description, saving manual input every time. Every staff working anywhere will be sending the invoice and the receipt in the same way.
Real-time enrollment and income report
Even working from home, the manager needs to monitor new enrollments handled by different admin staff. We have a variety of reports to help you to get the real-time number of new and drop out students in different branches. You don’t have to invent a way to communicate enrollment between staff, whether by paper or online spreadsheet. Checking on the income report by the end of the day is easier than collecting enrollment summary from different staff.
